Bartlett Performing Arts Center

 

MHS Bartlett Performing Arts Center

The Moline High School Bartlett Performing Arts Center is made possible through a partnership between Moline-Coal Valley School District  and the Robert E. Bartlett Family Foundation. 

For information regarding tour and reservation requests for the Bartlett Performing Arts Center contact Todd Boerema, Bartlett Performing Arts Center Manager at 309-743-9001. 

FAQ - MHS/Bartlett Performing Arts Center

1. Who is my contact person during the event?

   The Bartlett Performing Arts Center Event Manager is Todd boerema. He can be reached at 563-505-5302 or through email at tboerema@molineschools.org

2. Can I schedule a tour to discuss my event?

   Yes. Please contact the Event Manager.

3. How can I place an event reservation request?

   All requests are to be made through the Bartlett Performing Arts Center Event Manager.

4. What hours and days can I hold my event?

   The Bartlett Performing Arts Center can be reserved Monday through Friday from 4:00 p.m. until 10:00 p.m., Saturdays, and Sundays, the Bartlett Performing Arts Center may be reserved from 8:00 a.m. until 10:00 p.m.

5. How far in advance must I reserve an area in the Bartlett Performing Arts Center?

   An advanced notice of at least 30 days is required.

6. How far in advance can I cancel my reservation without penalty?

   If you need to cancel your reservation, a minimum of 48-hour notice is required.

7. Is there a No Show Penalty?

   If you do not show, you are still responsible for the fee agreed upon in your rental agreement.

8. What is your reschedule or cancellation policy during inclement weather conditions, NO SCHOOL DAYS or Holidays?

   Moline-Coal Valley School District procedures state that when school is cancelled due to inclement weather conditions, all other events will also be cancelled. The Event Manager will contact you and you can reschedule your event.

9. Am I allowed to sell tickets online for my event at the Bartlett Performing Arts Center?

   Tickets may be sold prior to the event, but all seating must be general admission.

10. What areas in the Bartlett Performing Arts Center are available to rent?

   -    Please reference Appendix A for all available areas.

11. What is the capacity of the rental areas in the Bartlett Performing Arts Center?

     - Please reference Appendix B for the room capacity of each area.

12. What is the payment policy?

 An original copy of the signed agreement along with 50% of the projected fees needs to be received by Moline-Coal Valley School District to complete the reservation. After the event is completed, a final bill will be sent to the renter.

13. Are there special rates for non-profit organizations?

An organization that has been formally approved by the Board of Education shall have no charge for building use but will be required to pay all other fees associated with the rental as listed in the signed agreement.

14. What are the requirements for insurance coverage for the event?

The Moline-Coal Valley School District requires all renters to provide a Certificate of Insurance with $1,000,000 liability coverage and the Moline-Coal Valley School District listed as an additional insured. The renter is responsible for the cost of said insurance.

15. Where should we park when renting the Bartlett Performing Arts Center?

The parking lot adjacent to the Bartlett Performing Arts Center will be available for use.

16. What doors should spectators enter?

The east and west doors to the Bartlett Performing Arts Center will be open. All other doors will be locked and cannot be used.

17. Can the Bartlett Performing Arts Center be rented for private events?

Private events are permitted. However, all terms listed in Question 14 must be completed.

18. Can I provide my own technician for lights and sound?

This will be decided by the Event Manager.

19. Can we bring in our own food, beverages or caterer?

No. The sale of food and drinks anywhere on the School District property will be only from the concession stands and the proceeds will go to the Moline Music Program. The Moline Music Program will provide the labor and supplies for the sale of food at the concession stands unless the Bartlett Performing Arts Center Manager has agreed to other arrangements.

20. In what areas is food permitted?

Food and beverages are permitted in the lobby area only.

21. Can we bring in our own concession equipment?

No. Further explanation is listed in the rental agreement.

22. What kind of equipment can I rent for use in the auditorium?

All audio and visual equipment is included in the rental of the Bartlett Performing Arts Center.

23. Are there items not allowed inside the Bartlett Performing Arts Center or on the grounds?

School code must be followed for all events at the Bartlett Performing Arts Center. Items not permitted includes, but is not limited to, alcohol, vaping, and smoking, pyrotechnical special effects, outside food/drink, equipment.